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Let's figure out the best path forward — together.

Before we ever get on a call, we want to do our homework. The answers you share here help us evaluate your project, understand your setup, and put together a high-level estimate — so when we do meet, we're talking specifics, not generalities. No sales pitch. Just a real conversation backed by real numbers.

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Proven with suppliers of all sizes From smaller independent suppliers to top-tier brands — average integration timeline of 8–10 weeks.

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Your information stays private What you share here is only used to prepare your proposal. We don't share or sell your data — ever.

6Pages

~5Minutes

8–10Wk Avg Timeline

🙋 Have questions before you start? Check out our Supplier FAQs →

Let's Start

Q1. Company Name *

Q2. Your Full Name *

Q3. Business Email *

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Your Product Catalog

SKUs, data storage, media files, inventory, and update cadence.

Catalog Size

Q7. How many active product SKUs are in your catalog? *

Data Storage

Q8. Where is your product data currently stored? *

Select all that apply — Other must be filled out.

Google Sheets Microsoft Excel Internal / proprietary database ERP system (e.g. NetSuite, SAP) Supplier portals (e.g. SAGE, ASI, DistributorCentral) No central system — it is scattered Other (please specify below)

Please describe your storage system

Media & Image Files

Q9. Where are your product images currently hosted? *

Select all that apply.

CDN (e.g. Cloudflare, Cloudfront, Fastly) Cloud storage (e.g. AWS S3, Google Cloud, Azure) On our website / web server Local or shared drive (not publicly accessible) Supplier or distributor portal No hosting yet — images are not publicly accessible Other

Q10. Tell us about how your product images are organized (Optional)

Please describe your file naming convention, average file size, number of images per product, and whether images are accessible via URL.

Inventory

Q11. Do you track inventory and want to expose it through the PromoStandards Inventory endpoint? *

Yes — updated weekly Yes — updated monthly Yes — updated frequently (may not be real-time) No — we do not track inventory at the SKU level Not sure yet

Q11b. Where do you currently manage inventory? *

This helps us understand your current setup regardless of whether you plan to expose inventory via PromoStandards.

Select all that apply.

ERP system (e.g. NetSuite, SAP) QuickBooks ShopWorks Spreadsheet (Excel / Google Sheets) Custom or in-house system Warehouse management platform Not tracked at SKU level Other

Update Frequency

Q12. How often do you need each endpoint updated on PromoStandards? *

Select one frequency per endpoint.

Endpoint	Every 4 hrs	Once a day	Weekly	Manual only	N/A
Product DataDescriptions, attributes, variants
MediaProduct photos and digital assets
PPC (Pricing)PromoStandards pricing — list prices, quantity breaks, net cost
InventoryEnabled when Q11 is answered above ↑

Q13. How much time does your team spend on manual product data entry each week? *

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Your Current Tech Stack

PromoStandards, platforms, integrations, and pricing structure.

PromoStandards & Platform Usage

Q14. Are you currently using PromoStandards? *

Yes — fully live and integrated Yes — partially implemented No — but I know what it is and I need it No — I am not fully familiar with it Not sure

Q15. Which platforms do you list or sell products on? *

Select all that apply.

Q16. What system do you use for order management or accounting? *

Select all that apply.

Please specify

Q17. Do you currently have any API or automated integrations in place? *

Yes — we have several integrations running Yes — a few, but limited No — everything is manual Not sure

Distributors & Pricing

Q18. How many distributors do you expect to connect with through PromoStandards? *

1 (for example, Staples only) 2 – 5 distributors 6 – 20 distributors More than 20 Not sure yet

Q19. Do you need your PS Pricing to vary by distributor? *

Yes — I need different prices per distributor No — my pricing is the same for all distributors Not sure yet (not applicable to SAGE, ASI, DC)

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Goals & Challenges

Review our phases, then tell us what you need.

How We Work — Our Typical Implementation Phases

Phase 1

Product Data Foundation

Get your data structured, standardized, and live on PromoStandards.

Product Data — descriptions, attributes, variants
Media — product images and digital assets
Pricing — list prices, quantity breaks, net costs
Inventory — real-time or synced stock levels

Phase 2

Order Automation

Connect your order workflow end-to-end with distributors like Staples.

Purchase Orders (PO) — receive orders automatically
Order Status (OS) — real-time status updates
Shipping Notifications (OSN) — tracking to distributors
Invoicing — automated invoice delivery

Most clients start with Phase 1 and add Phase 2 as their relationship with distributors matures. Both phases can be scoped and quoted together or separately.

Primary Objectives

Q20. What is your primary goal for this project? *

Select all that apply.

Become PromoStandards compliant Reduce manual data entry and workload Automate order processing (PO, Order Status, Invoices) Connect with Staples or other major distributors Centralize and standardize product data Speed up new product and brand onboarding Build integrations with SAGE, ASI, or DistributorCentral Other

Q21. What is your biggest operational pain point right now? (Optional)

Order Automation Needs (Phase 2)

Q22. Beyond product data, which order-related processes do you need to automate? *

Select all that apply.

Purchase Orders (PO) — receiving orders from distributors Order Status (OS) — real-time status updates Order Shipping Notifications (OSN) — tracking info to distributors Invoicing — automated invoice delivery None yet — Phase 1 product data is my focus right now Not sure yet

Q23. Where are you currently managing your shipping processes? (Optional)

Select all that apply.

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Timeline & Budget

Project scope, start date, and investment range.

Project Scope

Q24. Which phases are you most interested in? *

Phase 1 only — Product Data Foundation (product data, media, pricing, inventory) Phase 2 only — Order Automation (PO, Order Status, Shipping Notifications, Invoicing) Both phases — full implementation Not sure yet — I need guidance

Q25. When are you looking to get started? *

ASAP — within the next 30 days Within 1 to 3 months Within 3 to 6 months Just exploring for now

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What does a project like this typically cost?

Phase 1 — Product Data projects (setup) generally start between $10,000 and $15,000. There is also an ongoing platform fee, typically $400–$800/month depending on usage and endpoints. Phase 2 (Order Automation) is scoped separately.

Q26. What is your setup budget range? (Optional)

Under $10,000 $10,000 to $15,000 $15,000 to $20,000 $20,000+ Not sure yet — I need a quote first

Q27. Is this project approved internally, or still being evaluated? *

Approved — we have budget and sign-off Needs internal approval — I am building the case Early exploration — just getting information

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Final Details

Just a few last questions — you're almost done.

Your Contact Details

Your Title / Role *

Phone Number (Optional)

Company Website (Optional)

Last Few Questions

Q28. How did you hear about us? (Optional)

Q29. Do you have a key deadline driving this project? (Optional)

Yes — I have a hard deadline from a client or partner Soft deadline — I would like to be live by a certain date No specific deadline

Q30. What's the best way for us to follow up with you? *

Email — send me a quote or summary Zoom call — let's get on a video call

Q31. Anything else you'd like us to know before we reach out? (Optional)

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You're all set — here's what we think.

Based on what you shared, here's our initial read on your project. We'll follow up within 1–3 business days with a more detailed estimate.

Ready to talk specifics?

Book a 30-minute discovery call and we'll walk through your setup, answer your questions, and align on a plan.

📅 Book a Discovery Call

🙋 Still have questions? Visit our Supplier FAQs →

Let's figure out the best path forward — together.

Your Product Catalog

Your Current Tech Stack

Goals & Challenges

Timeline & Budget

Final Details

You're all set — here's what we think.

Get In Touch

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Contact

Email:

Phone :

Company