--- title: pdf ai order description: Stop keying in PDF purchase orders. PromoLink's AI PDF Reader reads incoming POs and creates sales orders in seconds — no manual entry, no typos. image: https://www.promolink.io/hubfs/promolink-ai-order-entry-dark.png --- ← Solutions for [Distributors](https://www.promolink.io/distributor-solutions) [Decorators](https://www.promolink.io/decorator-solutions) [Suppliers](https://www.promolink.io/suppliers) AI PDF Order Entry [Pricing →](https://www.promolink.io/ai-pdf-order-entry#pricing) # AI PDF Order Entry ## Turn incoming POs into *ready-to-process orders* Purchase orders arrive in different formats, and someone on your team has to re-type them. PromoLink's AI process reads incoming PDFs and turns them into structured sales orders, set up around the documents you actually receive. [Book a demo](https://www.promolink.io/request-a-demo) [See it work](https://www.promolink.io/ai-pdf-order-entry#agent) **For distributors, decorators and suppliers** **Bulk Order Import** included, no mapping on your side PDF BULK SALES ORDER PDF or bulk order AI assistedPDF Reader Sales order Every stage after the read works from the same order record. Less re-typingThe reader enters it, your team approves Your formatsSet up around the POs you receive Bulk importExcel orders in, no mapping needed Priority supportSolution support and guided setup See it work ## Say hello to the AI agent that enters your orders Upload the orders you receive and the details on them are entered into your system for you. Your team reviews and approves, and gets back the hours spent typing. Your browser cannot play this video. [Open it in a new tab](https://www.promolink.io/hubfs/PromoLink%20PDF%20Ai%20Package.mp4). How it's priced ## AI PDF Order Entry, priced in three parts AI PDF Order Entry works on its own, alongside whatever else you run in PromoLink. See the current figures on [distributor](https://www.promolink.io/distributor-pricing#pdf-package), [decorator](https://www.promolink.io/decorator-pricing#pdf-package) or [supplier](https://www.promolink.io/supplier-pricing) pricing. Setup ### One-time setup fee Sales Order and Supplier Index setup, prompt creation on the purchase orders your customers actually send, prompt training, general training, priority SLA support and solution support. Paid once, at the start. Monthly ### Monthly platform fee Sales Order and Supplier Index, the PDF reader on top of them, and Bulk Order Import. One monthly figure for AI PDF Order Entry. AI credits ### Per PDF read On top of the monthly fee, the reader uses AI credits for each purchase order it reads, and the figure depends on the document. You pay for the PDFs you actually put through it. Features ## Everything below is included The reader and the order behind it on one side, the services that keep it working on the other. Anything not on this list is scoped at discovery rather than assumed. AI PDF Order Entry ### AI PDF Order Entry Services Built for distributors, decorators and suppliers whose orders arrive as PDF purchase orders in many formats. #### Included - **AI-assisted PDF reader**: turns incoming purchase orders into sales orders - **Bulk Order Import, no mapping**: brings in orders with no mapping work on your side - **Sales Order and Supplier Index**: the order record, with connected product data behind every line - **Prompt creation and customizable AI instructions**: written around the PDFs your customers send - **AI prompt training**: so your team can adjust the instructions later - **General training**: onboarding for your team - **Priority SLA support**: faster response when you need help - **Solution support**: guided setup, with someone who knows your configuration QuickBooks Online sync, Avalara and ShipStation come with Sales Order. Custom applications and third-party integrations are scoped and quoted during discovery, before any work starts. [Book a demo](https://www.promolink.io/request-a-demo) What this replaces The hours between a PO arriving and the order being ready to process. **Less re-keying, fewer transposed quantities, and fewer orders waiting for someone to enter them.** Why move to PromoLink ## Read once, and the order is already in the system PromoLink turns incoming PDF purchase orders into structured sales orders, reducing manual entry and helping your team get it right the first time. ### AI-assisted PDF reader PDFs become sales orders automatically, so nobody spends their morning copying line items into another system. No more re-typing ### Built around your actual orders We set up prompts for the PDFs your customers actually send, then train your team to adjust them as formats change. Preset PDF format examples ### Bulk Order Import when it suits you When orders come in as a batch, your team can bring them in through Bulk Order Import, at no extra cost and with no mapping on your side. No mapping ### Solution support Priority response and solution support, plus onboarding for your team up front. Support tailored to your setup For decorators ## Already running ShopWorks? A ShopWorks integration is available alongside AI PDF Order Entry, so read orders can reach the shop floor system you already use. It sits outside the AI PDF Order Entry pricing and is scoped and quoted at discovery. ![ShopWorks](https://www.promolink.io/hubfs/shopworks.png) Beyond AI PDF Order Entry ## Additional services and add-ons Available alongside AI PDF Order Entry. Your account manager scopes and quotes them with you. Integration ### ShopWorks integration ERP integration ### ERP integrations Custom work ### Custom applications Integration ### Other integrations Before you ask ## The questions that come up on every call How is AI PDF Order Entry priced? A one-time setup fee, a monthly platform fee, and AI credits charged per PDF the reader processes. The setup fee covers the prompt work on your own documents and the training that goes with it. See the current figures on [distributor](https://www.promolink.io/distributor-pricing#pdf-package), [decorator](https://www.promolink.io/decorator-pricing#pdf-package) or [supplier](https://www.promolink.io/supplier-pricing) pricing. Our customers all send different layouts. Does that matter? That is what the setup is for. The instructions are written around the purchase orders your customers actually send, rather than a generic template, and your team is trained to adjust them as those formats change. Do we have to map columns for Bulk Order Import? No. Bulk Order Import uses PromoLink's own format, so there is no mapping work on your side, and it is included at no extra cost. What about our ERP or a custom application? Those sit outside AI PDF Order Entry as add-ons. ERP integrations, custom applications and other integrations are scoped and quoted with your account manager before any work starts. ## Give your team its hours back Bring one of the POs you receive and we will work from that, or see pricing for every solution and module. [Book a demo](https://www.promolink.io/request-a-demo) [See pricing](https://www.promolink.io/ai-pdf-order-entry#pricing) ## Find the right next step Pick your business and go straight to your solutions and pricing. Also see [Sales Order](https://www.promolink.io/sales-order) [Integrations](https://www.promolink.io/integrations) Distributor Decorator Supplier [Distributor solutionsEverything PromoLink offers you→](https://www.promolink.io/distributor-solutions) [Distributor pricingAI PDF Order Entry and every option→](https://www.promolink.io/distributor-pricing#pdf-package) [Skip to content](https://www.promolink.io/ai-pdf-order-entry#main-content) ![PromoLink](https://www.promolink.io/hubfs/PromoLink%20Logo/PromoLink_R_2024_RGB_invert.png) End-to-end platform that manages your entire promo workflow. One ecosystem. Every connection. Modular when you need it. [Book a demo](https://www.promolink.io/request-a-demo)[Read our blog](https://www.promolink.io/blog) ##### Distributors [Overview](https://www.promolink.io/distributors) [Solutions](https://www.promolink.io/distributor-solutions) [Integrations](https://www.promolink.io/integrations) [Sales Team Suite](https://www.promolink.io/sales-team-suite-distributor) [Storefront Suite](https://www.promolink.io/storefront-suite-distributor) [AI PDF Order Entry](https://www.promolink.io/ai-pdf-order-entry) [Pricing](https://www.promolink.io/distributor-pricing) ##### Decorators [Overview](https://www.promolink.io/decorators) [Solutions](https://www.promolink.io/decorator-solutions) [Integrations](https://www.promolink.io/integrations) [Sales Team Suite](https://www.promolink.io/sales-team-suite-decorator) [Storefront Suite](https://www.promolink.io/storefront-suite-decorator) [AI PDF Order Entry](https://www.promolink.io/ai-pdf-order-entry) [Pricing](https://www.promolink.io/decorator-pricing) ##### Suppliers [Overview](https://www.promolink.io/suppliers) [Integrations](https://www.promolink.io/integrations) [Supplier Product Manager](https://www.promolink.io/suppliers-product-manager) [EPO Solution](https://www.promolink.io/electronic-purchase-order) [SAGE Integration](https://www.promolink.io/sage-integration) [AI PDF Order Entry](https://www.promolink.io/ai-pdf-order-entry) [Pricing](https://www.promolink.io/supplier-pricing) ##### Modules For distributors & decorators [ShowCase](https://www.promolink.io/showcase) [Sales Order](https://www.promolink.io/sales-order) [Storefront](https://www.promolink.io/storefront) [Purchase Order](https://www.promolink.io/purchase-orders) [Supplier Index](https://www.promolink.io/supplier-index) San Tan Valley, AZinfo@promolink.io888 977 4540 © 2026 PromoLink. All Rights Reserved. [![PromoLink](https://www.promolink.io/hubfs/PromoLink_R_2024_RGB-2.png)](https://www.promolink.io/) - [Distributors](https://www.promolink.io/distributors) [Overview](https://www.promolink.io/distributors) [Solutions](https://www.promolink.io/distributor-solutions) [Integrations](https://www.promolink.io/integrations) - [Decorators](https://www.promolink.io/decorators) [Overview](https://www.promolink.io/decorators) [Solutions](https://www.promolink.io/decorator-solutions) [Integrations](https://www.promolink.io/integrations) - [Suppliers](https://www.promolink.io/suppliers) [Overview](https://www.promolink.io/suppliers) [Solutions](https://www.promolink.io/suppliers-solutions) [Integrations](https://www.promolink.io/integrations) - Solutions Distributor Supplier Decorator Enterprise [Sales Team Suite](https://www.promolink.io/sales-team-suite-distributor) [Storefront Suite](https://www.promolink.io/storefront-suite-distributor) [AI PDF Order Entry](https://www.promolink.io/ai-pdf-order-entry) A La Carte [Supplier Index](https://www.promolink.io/supplier-index) [ShowCase](https://www.promolink.io/showcase) [Sales Order](https://www.promolink.io/sales-order) [Storefront](https://www.promolink.io/storefront) [Purchase Order](https://www.promolink.io/purchase-orders) [All distributor solutions](https://www.promolink.io/distributor-solutions) Supplier Solutions [Supplier Product Manager](https://www.promolink.io/suppliers-product-manager) [AI PDF Order Entry](https://www.promolink.io/ai-pdf-order-entry) [Electronic Purchase Order](https://www.promolink.io/electronic-purchase-order) [Sage Integration](https://www.promolink.io/sage-integration) [All supplier solutions](https://www.promolink.io/suppliers-solutions) Enterprise [AI PDF Order Entry](https://www.promolink.io/ai-pdf-order-entry) [Sales Team Suite](https://www.promolink.io/sales-team-suite-decorator) [Storefront Suite](https://www.promolink.io/storefront-suite-decorator) A La Carte [Supplier Index](https://www.promolink.io/supplier-index) [ShowCase](https://www.promolink.io/showcase) [Sales Order](https://www.promolink.io/sales-order) [Storefront](https://www.promolink.io/storefront) [Purchase Order](https://www.promolink.io/purchase-orders) [All decorator solutions](https://www.promolink.io/decorator-solutions) - Pricing [Distributor](https://www.promolink.io/distributor-pricing) [Decorator](https://www.promolink.io/decorator-pricing) [Supplier](https://www.promolink.io/supplier-pricing) - [Resources](https://www.promolink.io/blog) [Blog](https://www.promolink.io/blog) [Book a demo →](https://www.promolink.io/request-a-demo)