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PromoLink ShowCase

Present products.
Close more deals without the chaos.

ShowCase is a branded client portal where you present curated products, manage quotes, collect artwork, and take orders — all in one place, without the back-and-forth.

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showcase.promolink.io/hsb-bank-q4-apparel
HSB Bank Q4 Branded Apparel
Curated by Robert Guler · Expires Dec 31, 2025
Live
Showcase
Project Requirements
Artwork & Instructions
My Orders
All Items · 6 products
Apparel · Headwear · Bags
+ Request Quote
All
Apparel
Headwear
👕
Quoted
Gildan Softstyle
$22.00–$25.00
🧢
Quote Req.
Richardson 112
$18.50–$21.00
🧥
Suggestion
Port Authority
Price on request
Client view ✕
👕
Gildan Softstyle TeeQuoted
Left Chest Embroidery · 72–144 pcs
Price tiers
72–143 pcs$25.00
144+ pcs$22.00
Setup fee
Required$45.00
Poly bag
Optional$0.50
Message
Can we get a sample before committing to 144?
Sarah M. · 2m ago
Add to Cart
150+suppliers with live pricing
and inventory
5defined quote stages to track
every product
3-in-1present, quote, and take orders
in one workspace
What is ShowCase

One workspace for products, quotes, and orders.

Build a branded portal with products from 150+ suppliers, set your pricing and margin, then share one link. Your client browses, requests quotes, uploads artwork, and places an order — all in the same workspace.

See a live example →
Present
Step 1
Branded portal, curated products, one link.
👕 Gildan Tee · $22
🧢 Richardson · $18
Quote
Step 2
Artwork, chat, tiered pricing. Tracked live.
Quoted
Req.
Waiting
↓
Convert
The goal
Step 3
When everything is approved, the client pays or submits a PO directly in the portal. The order is logged and tracked — no separate email needed.
Order confirmed · HSB Bank · 288 pcs
Checkout complete · Order logged
Start free — 30 days
Who it's for

Built for teams that sell
promotional products

If your sales process involves curating products, collecting client approvals, and coordinating decoration, ShowCase was built for you.

Distributors
Manage client approvals, present supplier-sourced products, and convert quotes to orders without email chaos.
Decorators
Collect artwork files, decoration locations, and specs per product, structured and attached to the right item.
Sales Reps
Build beautiful, branded presentations in minutes. Clients respond in context. No more chasing details.
How it works

From first product to fulfilled order

Admin Workspace
Showcase name
Expiration date
Company + Client logos
✓ General Info
✓ Cover Page
Products
Admin Workspace
1Admin
Build the showcase
Set the name, expiration date, budget, and due date. Upload logos and control which pages the client sees. Toggle Project Requirements, Artwork, Additional Info, and My Orders on or off.
2Admin → Client
Share one link
Send a branded cover page with a personalised welcome message. Clients open it directly from the invitation email. No account needed, opens straight in their browser.
Invitation email
HSB Bank Presentation is ready
Open →
Branded client link
Opens in browser · Expires Dec 31
Active
Client Link
Product · Communication
Gildan Softstyle · Left Chest
Can we do 288 pcs instead?
Sarah M. · 3m ago
Absolutely, updating the quote now.
Robert · just now
Send
3Client + Admin
Collaborate in context
Clients fill questionnaires per product, upload artwork, and message your team directly on each item. Every message stays attached to the right product. No lost context.
4Admin + Client
Quote and track status
Products move through five defined stages. Both you and the client always know where each item stands. Custom statuses let your team track internal workflow too.
Suggestion
Quote Requested
Quoted ← Current
Waiting Feedback
Approved → Checkout
Order Summary
Payment
Paid
Fulfillment
Pending
Status
In Prod.
HSB Bank · 288 pcs
Process Order
Order Dashboard
5Client → Admin
Convert to order
Approved items go straight to checkout. Tax, shipping, and payment handled through your pre-configured template. Supports paid checkout and terms-based PO orders. Orders tracked in your dashboard with full audit log.
What your client sees

A live, branded
client presentation

PromoLink ShowCase client portal showing curated products, quotes, and order tracking in one branded view

Your client opens one branded portal. They browse, request quotes, share artwork, and approve orders, all in the same place you built it.

Everything in one view. Products by category, pricing, status. No email back-and-forth.
Approve and pay, or convert to PO. Either way, becomes a confirmed order. No chasing.
Quote, ask, upload, in context. Every request stays attached to the right product.
Track everything in My Orders. Project requirements, artwork notes, order history, all inside.
See a live demo showcase
Pricing and margin

Real supplier data.
Your margin. Your quote.

Supplier Index · blank details
Colors, sizes, warehouse inventory, and part IDs synced live from 150+ PromoStandards suppliers, including all major suppliers.
Supplier Index · decoration info
Available locations (Left Chest, Back Yoke, etc.), decoration types, and supplier charge structures pulled per product from the source.
Your special pricing
Your negotiated supplier costs applied automatically, not public list prices. Use Sync Prices any time to pull the latest rates before quoting.
Sales price calculator
Margin %Markup %
Quoted sales price
$12.50 + $3.50 deco, 40% margin
$26.67
Illustrative only. In ShowCase, prices are set per product and part, with tiered pricing tables and bulk markup tools.
Required and optional charges
Add charges per product. Mark them as required (setup fee, rush charge) or optional (poly bag, hang tag). Clients see exactly what's included and what they can choose to add.
More capabilities

The full picture

Supplier data and presentations
Pull live products, pricing, and inventory directly from Supplier Index to build curated, supplier-authenticated client presentations.
Curate with AI and logo tool NEW
Use the built-in AI assistant to generate and refine product descriptions per audience. Apply client logos directly onto product images with background removal and precise placement.
Easily quote
Define sales prices, tiered pricing tables, and decoration markups per product. Bulk-apply margins across variants and mark charges as required or optional.
Communication and artwork
Product-level messaging with timestamped threads. Artwork uploads, decoration instructions, and questionnaires tied directly to each item. No lost context.
Checkout and payment
Supports paid checkout via PayJunction and Stripe, plus non-payment PO and terms-based conversions. Tax and shipping calculated automatically.
Order conversion
Payment, fulfillment, and custom status tracking across all orders. Process to customer or warehouse with audit logs, shipping info, and separated additional charges.
Webhook and CRM sync
Real-time event payloads on invite, message, quote request, checkout, and product status change. Sync with HubSpot or your own system.
Email automation
Configurable templates for invitations, quote events, order confirmations, and messages. Toggle each automation on or off independently per trigger.
Fulfillment PO integration optional
Automatically generate purchase orders to suppliers and decorators on conversion. Route blank goods and decoration jobs into the PO queue for streamlined downstream fulfillment.
Integrations

Plugs into the tools
you already use

Payment, tax, shipping, and CRM, all connected. Or run ShowCase standalone with no integrations required.

Tax
Avalara
Automated tax calculation across US jurisdictions.
Tax
TaxJar
Real-time sales tax for product orders.
Shipping
ShipStation
Shipping rates and label generation.
Payment
PayJunction
Card and ACH processing with no per-transaction fees.
Payment
Stripe
Global card processing with PCI-compliant checkout.
CRM
HubSpot
Sync contacts, deals, and quote events automatically.
Supplier IndexNATIVE
PromoLink's native product data hub
150+
Suppliers
Live
Pricing & inventory
PS
PromoStandards
Get Started

Send your first
showcase today.

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