One customer order becomes every purchase order it needs — Blank to the supplier, Decorated to the decorator. Built for promotional products distributors and decorators.
Whether your supplier is PromoStandards-connected or still works by email, PromoLink PO handles both automatically. You send once, the system figures out the right delivery method — electronic or PDF.
Every purchase order in PromoLink follows the same path: validated, confirmed, transmitted, and tracked. No skipping steps. No manual detours.
Every order, from every channel, lands in one Queue.
Errors blocked, warnings flagged — nothing unresolved moves forward.
Review costs and totals; pick warehouse or drop-ship routing.
Blank and Decorated POs created automatically — sent only on your confirmation.
PromoStandards electronic, or automatic PDF/email. ACKs captured.
Status, ship dates, tracking, and partial shipments — all in Order Summary.
Every order enters the Queue — a mandatory validation checkpoint before it can become a purchase order. Misconfigured products, missing decoration locations, supplier minimums — flagged and stopped before a single PO goes out. Nothing bypasses it.
End Quantity Pricing gives buyers the best price tier regardless of order quantity. PromoLink checks EQP eligibility per supplier, shows you a side-by-side comparison with standard tier pricing, and applies it when eligible — before you confirm the PO.
A decorated promotional product involves two separate purchasing steps: the blank good from a supplier, and the decoration from a decorator. PromoLink generates both POs automatically from a single order — no spreadsheet coordination, no manual re-entry.
The undecorated product — correct SKU, color, size, quantity, and ship-to address — sent directly to the supplier via PromoStandards endpoint or PDF/email fallback.
Decoration method, placement location, artwork reference, setup charges, and run charges — sent to the decorator with all the information they need to start production.
Both POs are tracked individually. Supplier shipment status and decorator production progress visible in one Order Summary screen. Drop-ship orders follow the same workflow — ship destination changes, process stays the same.
From the moment a PO is sent to the moment it ships, you have a live view. Production status, expected ship dates, tracking numbers, partial shipments — all pulled directly from supplier endpoints and consolidated in one place.
If your day involves sending purchase orders, coordinating with suppliers and decorators, or making sure decorated orders actually ship correctly, this was built for you.
Distributor or decorator — PromoLink PO is built for both.
30-day free trial · No credit card requiredPO doesn't stand alone. Orders flow in from every sales channel, products are validated against PIM data, and financial records sync downstream — automatically.
Yes. For suppliers without a PromoStandards PO endpoint, PromoLink automatically formats and delivers the purchase order as a PDF via email. You configure the email template and recipients — the system handles the rest. The order is still validated, logged, and tracked the same way regardless of delivery method.
Yes. The Mark as Sent feature lets you record any order placed outside the system without re-transmitting it to the supplier. The order appears in your history and audit trail with full visibility, but no duplicate PO is sent.
Yes. When a sales order includes decorated products, PromoLink generates a Blank PO for the supplier and a Decorated PO for the decorator — separately and automatically from the same order during the PO confirmation step. You don't need to split the order manually or coordinate between two systems.
EQP (End Quantity Pricing) is a pricing model where a buyer receives the best available price tier regardless of the quantity ordered. Supplier EQP eligibility is managed in the Supplier Index. During checkout, PromoLink checks eligibility automatically, presents a comparison between EQP and standard tier pricing, and applies EQP when active. An EQP disclaimer is shown and must be accepted each time an eligible PO is submitted.
The Queue accepts orders from any channel connected to PromoLink Core: native channels include PromoLink Storefront, ShowCase, and manual Sales Orders. External channels include BigCommerce, Shopify, WooCommerce, OMG, and Propago. Regardless of source, every order passes through the same validation before becoming a purchase order.
Yes, for suppliers that support PromoStandards Order Status (OS) and Order Shipment Notification (OSN) endpoints. PromoLink captures production status updates, expected ship dates, tracking numbers, carrier details, and partial shipment data — all consolidated in the Order Summary screen. For suppliers that don't participate in OS/OSN, manual tracking is required for those fields specifically.
The Purchase Order module is part of PromoLink Core and works together with Product Manager (for product and decoration data) and Supplier Index (for supplier credentials and pricing). Products must be configured in Product Manager — or mapped equivalently at the order source — before a Sales Order can convert into a PO. ERP and accounting integrations such as QuickBooks Online are separately licensed add-ons.
30-day free trial. No credit card required. Built for promotional products distributors and decorators.
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