---
title: Purchase Order Module | Prepare, Validate, Confirm, Track Purchase Orders
description: Stop chasing promo confirmations. PromoLink PO validates every order, routes via PromoStandards or PDF/email, and tracks from ACK to delivery.
image: https://www.promolink.io/hubfs/Screenshot%202026-06-24%20at%2009.38.24.png
---

← Solutions for [Distributors](https://www.promolink.io/distributor-solutions) [Decorators](https://www.promolink.io/decorator-solutions) Purchase Order [Pricing →](https://www.promolink.io/purchase-orders#explore)

Purchase Order by PromoLink

# Prepare, Validate, Confirm, and Track *Purchase Orders*

Turn sales orders into the purchase orders you need. **Blank to the supplier, decorated to the decorator, or combined to a supplier-decorator.** Built for promo distributors and decorators.

[Start free trial](https://www.promolink.io/purchase-orders#packages) [Book a demo](https://www.promolink.io/request-a-demo)

No credit card required · 30-day free trial · Cancel any time

Purchase Order Queue 4 ORDER SUPPLIER QTY STATUS ✓ SO-1042 Unisex Tee · Left Chest Embroidery SanMar 48 Ready Cart → ✓ SO-1043 Performance Polo · Screen Print Back Vantage 24 Ready Cart → ! SO-1044 Min. order qty 24, you entered 12 BIC Graphic 12 Warning Review ✕ SO-1045 Decoration location not configured PCNA 36 Blocked Fix → Move to Cart (2) Ignore

*Automated*Less manual re-entry between  
sales order and PO

*Connected*Reach any supplier,  
PS or PDF/email

*Validated*Orders checked before  
any PO goes out

*Auditable*Full log on each PO,  
ACK, and shipment

One workflow, every supplier

## Reach any supplier without switching tools

Whether your supplier supports PromoStandards or still works by email, PromoLink PO handles both. Submit once and the system routes to the correct delivery method, electronic or PDF.

PromoStandards electronic submission for PS-enabled suppliers and decorators

Automatic PDF/email fallback for every supplier that doesn't support PS endpoints

Placed a supplier order by phone or email? Use Mark as Sent to log it without re-transmitting. Full audit trail, no duplicate PO.

Supplier acknowledgments (accepted, rejected, or pending) captured and tracked without follow-up

PromoLink PO Order confirmed PromoStandards PDF / Email fallback Electronic PO Structured · Instant · Tracked Supplier (PS) Endpoint connected ACK PDF via Email Auto-formatted · Delivered Supplier (Non-PS) Email inbox Every supplier reached, PromoStandards or not

Supplier Index

PromoLink's native supplier hub

Included

150+

Suppliers

Live

Pricing & inventory

PS

PromoStandards

Built for decorated orders

## One sales order, two purchase orders, sent only on your confirmation

A decorated promotional product involves two separate purchasing steps: the blank good from a supplier, and the decoration from a decorator. PromoLink generates both POs automatically from a sales order, with no spreadsheet coordination and no manual re-entry.

Blank PO

### To the Supplier

The undecorated product including the correct SKU, color, size, quantity, and ship-to address, sent directly to the supplier via PromoStandards endpoint or PDF/email fallback.

Decorated PO

### To the Decorator

Decoration method, placement location, artwork reference, setup charges, and run charges sent to the decorator with all the information they need to start production.

Both POs are tracked individually. Supplier shipment status and decorator production progress visible in one Order Summary screen. Drop-ship orders follow the same workflow. The ship destination changes but the process stays the same.

How it works

## From incoming Sales Order to reconciled invoice, all in one connected workflow

Every purchase order in PromoLink follows the same path: validated, confirmed, transmitted, tracked, and reconciled. No skipping steps and no manual detours.

1

### Queue

Every order, from every channel, lands in one Queue.

2

### Validate

Errors blocked, warnings flagged. Nothing unresolved moves forward.

3

### Cart

Review costs and totals; pick warehouse or drop-ship routing.

4

### Generate POs

Blank and Decorated POs created automatically and sent only on your confirmation.

5

### Transmit

Transmitted via PromoStandards endpoint or PDF/email, based on supplier capability.

6

### Track

Status, ship dates, and tracking statuses, all in Order Summary.

7

### Reconcile

Invoice matched to the PO; any difference shown as an amount.

Catch problems before they cost you

## Every Purchase Order validated in the Queue before it leaves your hands

Every order enters the Queue, a mandatory validation checkpoint that must be cleared before it can become a purchase order. Misconfigured products, missing decoration locations, and unmet supplier minimums are caught and blocked before any PO goes out.

Hard errors block submission. A product without a decoration location cannot proceed.

Soft warnings alert you to supplier restrictions (minimums, lead times) so you can adjust before committing

Explicit confirmation required on every PO. No accidental sends.

Validation Queue Mandatory checkpoint before every PO ✓ SO-1042 · SanMar · 48 pcs All fields configured · Pricing confirmed Ready ✓ Cart ! SO-1044 · BIC Graphic · 12 pcs Min. order qty 24, entered 12 Warning ! Fix ✕ SO-1045 · PCNA · 36 pcs Decoration location not configured Blocked ✕

💰

### EQP pricing: automatic check, explicit confirmation

End Quantity Pricing gives buyers the best available price tier regardless of order quantity. Supplier EQP eligibility is supported in the Supplier Index.

Full visibility, end to end

## Always know exactly where your order stands

From the moment a PO is sent to the moment it ships, you have a live view. Production status, expected ship dates, tracking numbers, and partial shipments are all pulled directly from supplier endpoints and consolidated in one place.

Live status updates including In Production, Shipped, and Canceled, pulled straight from supplier endpoints

Partial shipments shown separately, each with its own tracking

One Order Summary for PO, financials, line items, shipments, and order statuses

Purchase Order Summary Track and manage your list of purchase orders. ↓ Export ≡ Show filters PO # SO # Vendor Line Types Date Sales Ch. Total Amt. Total Qty Internal Status Order Status Custom Status Notes PO-5294 SO-2025-0712 Port Auth. Blank 4/22/2026 Storefront $1,247.50 36 Sent via PS Complete Paid ▾ N/A Status Details Supplier Sales Order Update Date Issue Category Expected Ship Date Expected Delivery Date Status 184356921 4/24/2026 N/A 4/28/2026 5/2/2026 Confirmed 184356921 4/29/2026 N/A 4/28/2026 5/2/2026 Shipped 184356921 5/3/2026 N/A 4/28/2026 5/2/2026 Complete Shipment Details + Add Package Tracking Number Shipment Date Dimensions Weight Carrier Shipment Method Items 1ZY9K432051800342 4/29/2026 16×12×8 in 8.4 lbs UPS Ground 24 i 1ZY9K432051800491 4/30/2026 12×10×6 in 5.1 lbs UPS Ground 12 i Invoice Details Invoice # Invoice Date Payment Terms Shipping Amt. Tax Amount Invoice Amount Status Amt. Difference 183742056 4/30/2026 Net 30 $18.50 $0.00 $1,247.50 EXACT MATCHED $0.00 PO-5293 SO-2025-0711 SanMar Blank 4/21/2026 Storefront $2,180.00 60 Sent via PS N/A Billed ▾ N/A PO-5292 SO-2025-0710 S&S Active. Decorated 4/20/2026 Manual $384.00 12 Sent via PS N/A Cancelled ▾ N/A

Purchase Order Summary Track and manage your purchase orders PO # Vendor Status Amount PO-5294 Port Auth. Complete ✓ $1,247.50 Order Status ✓ Confirmed 4/24/2026 · ESD 4/28/2026 ✓ Shipped 4/29/2026 ✓ Complete 5/3/2026 Shipment Tracking Carrier 1ZY9K432051800342 UPS Ground Ship Date Items 4/29/2026 24 Invoice Invoice # Amount Status 183742056 $1,247.50 EXACT MATCHED PO-5293 SanMar Sent via PS $2,180.00 PO-5292 S&S Active. Sent via PS $384.00

PO Line Items

| PO Line Number | Supplier Product ID | Supplier Part ID | Distributor Product ID | Distributor Part ID | Quantity |
| --- | --- | --- | --- | --- | --- |

Invoice reconciliation, built in

## Every supplier invoice is reconciled against its PO automatically

A matching invoice needs no review at all. When one doesn’t agree with the purchase order behind it, you see the gap as a number before you approve anything, not after the payment has already gone out.

✓

### Invoice matched to its PO

A matching invoice comes back **EXACT MATCHED**. When it doesn’t, the difference shows on the same row.

✓

### Invoice mismatch status

Amount Difference shows the gap as a number. **$0.00** means nothing to do. Anything else tells you where to look.

✓

### Freight and tax stay separate

Shipping and tax are listed as their own amounts instead of folded into one total, so you see exactly what you’re being charged for.

✓

### Terms beside the match

Invoice number, date, and payment terms sit on the same screen as the match status. No second system to open.

✓

### No accounting connector required

Matching happens inside PromoLink itself. QuickBooks Online is a separately licensed integration for pushing records into your books.

✓

### Status labels that fit your process

**Billed** is a built-in status. Anything else your team tracks, such as paid, disputed, or on hold, you define as a custom PO status.

Invoice Details PO-5294 · Port Auth. · Blank Invoice # Invoice Date Payment Terms Shipping Amt. Tax Amount Invoice Amount Status Amt. Difference 183742056 4/30/2026 Net 30 $18.50 $0.00 $1,247.50 EXACT MATCHED $0.00

PO**-5294** Invoice**183742056** Terms**Net 30** Amount**$1,247.50** EXACT MATCHED Difference**$0.00**

Who it's for

## Built for the teams doing the work

If your day involves sending purchase orders, coordinating with suppliers and decorators, or ensuring decorated orders ship correctly, this was built for you.

🏢

### Distributors

Order management & sales teams

- One order, two POs: Blank to the supplier, Decorated to the decorator, generated automatically
- Orders from Storefront, ShowCase, eCommerce platforms, or manual entry all land in the same Queue
- Send to any supplier from one place, no portal hopping
- Know when every PO is acknowledged, in production, and shipped
- Full transmission log and audit trail for every supplier dispute

🎨

### Decorators

Production & fulfillment teams

- When you need blanks, send POs to your suppliers through a validated workflow, no portal hopping
- Select the right supplier warehouse with live stock and pricing before committing
- Track every inbound blank shipment so your production schedule stays on track
- Backorders and short shipments visible early, before they disrupt your timeline
- Drop-ship and warehouse fulfillment managed within the same workflow

Distributor or decorator, PromoLink PO is built for both.

30-day free trial · No credit card required 

[Start free trial](https://www.promolink.io/purchase-orders#packages)

## Build your workflow around Purchase Order

Choose the channel that fits how orders come in. See the current figures on [distributor](https://www.promolink.io/distributor-pricing#a-la-carte) or [decorator](https://www.promolink.io/decorator-pricing#a-la-carte) pricing.

### How Purchase Order Works

Purchase Order is the execution engine. It needs two things to run: Supplier Index to connect to suppliers, and a sales channel to feed the Queue. Every package below is a complete, end-to-end workflow, from how a customer order arrives to how a purchase order goes out.

Every package includes:

**Product source:** Supplier Index, with 150+ suppliers, credential-authenticated pricing and live inventory

**Sales channel:** How orders come in: Sales Order, ShowCase, Storefront Single, or Storefront Unlimited

**Purchase Order:** Queue validation, Blank & Decorated PO generation, PromoStandards and PDF/email transmission, and full order tracking through Order Summary

For Sales Orders

### Purchase Order + Sales Order

Anyone on your team creates orders from supplier data

- Orders land in the PO Queue for validation
- Valid orders converted to Blank & Decorated POs
- POs transmit to supplier & decorator via PromoStandards or email
- Track all orders in one place from creation to delivery
- Less manual PO creation and fewer missed orders

[Start free trial](https://portal.createanapi.com/register?title=Create+Your+Free+Account&description=Join+the+ecosystem+of+suppliers%2C+distributors%2C+decorators%2C+and+service+providers.&buttonText=Start+Your+Free+Trial&solution=purchase-order-so&footerText=Trusted+by+thousands+of+partners+worldwide.&iframeUrl=https%3A%2F%2Fwww.promolink.io%2Fpo_so-register-promolink)

Sign up with just an email · Cancel anytime · No card needed

For Presentations

### Purchase Order + ShowCase

You send custom proposals with ShowCase and clients accept them

- Accepted proposals land in the PO Queue
- No re-entry needed, proposals convert to POs automatically
- POs transmit to supplier & decorator via PromoStandards or email
- Clean handoff from sales to supplier fulfillment
- One audit trail from proposal through delivery

[Start free trial](https://portal.createanapi.com/register?title=Create+Your+Free+Account&description=Join+the+ecosystem+of+suppliers%2C+distributors%2C+decorators%2C+and+service+providers.&buttonText=Start+Your+Free+Trial&solution=purchase-order-sc&footerText=Trusted+by+thousands+of+partners+worldwide.&iframeUrl=https%3A%2F%2Fwww.promolink.io%2Fpo_sc-register-promolink)

Sign up with just an email · Cancel anytime · No card needed

For Single Store

### Purchase Order + Storefront

Customers self-checkout from your branded store

- Customer orders land directly in the PO Queue
- System validates business rules (minimums, inventory, etc.)
- Valid orders converted to Blank & Decorated POs
- POs transmit to supplier & decorator via PromoStandards or email
- Track all orders in real-time

[Start free trial](https://portal.createanapi.com/register?title=Create+Your+Free+Account&description=Join+the+ecosystem+of+suppliers%2C+distributors%2C+decorators%2C+and+service+providers.&buttonText=Start+Your+Free+Trial&solution=purchase-order-sfs&footerText=Trusted+by+thousands+of+partners+worldwide.&iframeUrl=https%3A%2F%2Fwww.promolink.io%2Fpo_sfs-register-promolink)

Sign up with just an email · Cancel anytime · No card needed

For Multi-Store

### Purchase Order + Storefront

You manage multiple branded stores independently

- Orders from all stores land in one unified PO Queue
- One team sees and manages all orders in one place
- Each store's orders converted to Blank & Decorated POs
- POs transmit to suppliers & decorators via PromoStandards or email
- Complete visibility and control across all brands

[Start free trial](https://portal.createanapi.com/register?title=Create+Your+Free+Account&description=Join+the+ecosystem+of+suppliers%2C+distributors%2C+decorators%2C+and+service+providers.&buttonText=Start+Your+Free+Trial&solution=purchase-order-sfu&footerText=Trusted+by+thousands+of+partners+worldwide.&iframeUrl=https%3A%2F%2Fwww.promolink.io%2Fpurchase-order_storefront-single-register)

Sign up with just an email · Cancel anytime · No card needed

Part of PromoLink

## Connected to the rest of your workflow

PO doesn't stand alone. Orders flow in from every sales channel, products are validated against PIM data, and financial records sync downstream automatically.

🛍️Storefront

✨ShowCase

📋Sales Order

🗂️Product Manager

🔍Supplier Index

📊Reconciliation

💼QuickBooks Online

🔗BigCommerce · Shopify · WooCommerce

FAQ

## Common questions about PromoLink Purchase Order

✕

No questions found. Try a different keyword.

Does PromoLink PO work with suppliers that don't support PromoStandards?

Yes. For suppliers without a PromoStandards PO endpoint, PromoLink automatically formats and delivers the purchase order as a PDF via email. You configure the email template and recipients; PromoLink handles delivery. The order is validated and logged the same way, though order status and shipment tracking depend on supplier participation in PromoStandards OS and OSN endpoints.

Can I log supplier orders I placed outside of PromoLink, by phone or email?

Yes. The Mark as Sent feature lets you record any order placed outside the system without re-transmitting it to the supplier. The order appears in your history and audit trail with full visibility, but no duplicate PO is sent.

Does PromoLink automatically generate separate POs for blank goods and decoration?

Yes. When a sales order includes decorated products, PromoLink generates a Blank PO for the supplier and a Decorated PO for the decorator, separately and automatically from the same order during the PO confirmation step. You don't need to split the order manually or coordinate between two systems.

What is EQP pricing and how does PromoLink handle it?

EQP (End Quantity Pricing) is a pricing model where a buyer receives the best available price tier regardless of the quantity ordered. Supplier EQP eligibility is supported in the Supplier Index.

Does PromoLink PO track order status and shipment information from suppliers?

Yes, for suppliers that support PromoStandards Order Status (OS) and Order Shipment Notification (OSN) endpoints. PromoLink captures production status updates, expected ship dates, tracking numbers, carrier details, and partial shipment data, all consolidated in the Order Summary screen. For suppliers that don't participate in OS/OSN, manual tracking is required for those fields specifically.

Is PromoLink PO a standalone product or does it require other modules?

The Purchase Order module is part of PromoLink Core and works together with Product Manager (for product and decoration data) and Supplier Index (for supplier credentials and pricing). Products must be configured in Product Manager or mapped equivalently at the order source before a Sales Order can convert into a PO. ERP and accounting integrations such as QuickBooks Online are separately licensed add-ons.

## Find the right next step

Pick your business to see your solutions and Purchase Order pricing.

Other modules

[ShowCase](https://www.promolink.io/showcase) [Sales Order](https://www.promolink.io/sales-order) [Storefront](https://www.promolink.io/storefront) [Supplier Index](https://www.promolink.io/supplier-index)

Distributor

Decorator

[Distributor solutionsEvery module and Enterprise solution→](https://www.promolink.io/distributor-solutions) [Distributor pricingPurchase Order and every module→](https://www.promolink.io/distributor-pricing#a-la-carte)

[Skip to content](https://www.promolink.io/purchase-orders#main-content)

![PromoLink](https://www.promolink.io/hubfs/PromoLink%20Logo/PromoLink_R_2024_RGB_invert.png)

End-to-end platform that manages your entire promo workflow.

One ecosystem. Every connection.  
Modular when you need it.

[Book a demo](https://www.promolink.io/request-a-demo)[Read our blog](https://www.promolink.io/blog)

##### Distributors

[Overview](https://www.promolink.io/distributors) [Solutions](https://www.promolink.io/distributor-solutions) [Integrations](https://www.promolink.io/integrations)

[Sales Team Suite](https://www.promolink.io/sales-team-suite-distributor) [Storefront Suite](https://www.promolink.io/storefront-suite-distributor) [AI PDF Order Entry](https://www.promolink.io/ai-pdf-order-entry)

[Pricing](https://www.promolink.io/distributor-pricing)

##### Decorators

[Overview](https://www.promolink.io/decorators) [Solutions](https://www.promolink.io/decorator-solutions) [Integrations](https://www.promolink.io/integrations)

[Sales Team Suite](https://www.promolink.io/sales-team-suite-decorator) [Storefront Suite](https://www.promolink.io/storefront-suite-decorator) [AI PDF Order Entry](https://www.promolink.io/ai-pdf-order-entry)

[Pricing](https://www.promolink.io/decorator-pricing)

##### Suppliers

[Overview](https://www.promolink.io/suppliers) [Integrations](https://www.promolink.io/integrations)

[Supplier Product Manager](https://www.promolink.io/suppliers-product-manager) [EPO Solution](https://www.promolink.io/electronic-purchase-order) [SAGE Integration](https://www.promolink.io/sage-integration) [AI PDF Order Entry](https://www.promolink.io/ai-pdf-order-entry)

[Pricing](https://www.promolink.io/supplier-pricing)

##### Modules

For distributors & decorators

[ShowCase](https://www.promolink.io/showcase) [Sales Order](https://www.promolink.io/sales-order) [Storefront](https://www.promolink.io/storefront) [Purchase Order](https://www.promolink.io/purchase-orders)

[Supplier Index](https://www.promolink.io/supplier-index)

San Tan Valley, AZinfo@promolink.io888 977 4540

© 2026 PromoLink. All Rights Reserved.

[Privacy Policy](https://www.promolink.io/privacy-policy) [Terms of Use](https://www.promolink.io/terms-of-use) [Data Processing Policy](https://www.promolink.io/data-processing-policy)

[![PromoLink](https://www.promolink.io/hubfs/PromoLink_R_2024_RGB-2.png)](https://www.promolink.io/)

- [Distributors](https://www.promolink.io/distributors)
  
  [Overview](https://www.promolink.io/distributors) [Solutions](https://www.promolink.io/distributor-solutions) [Integrations](https://www.promolink.io/integrations)
- [Decorators](https://www.promolink.io/decorators)
  
  [Overview](https://www.promolink.io/decorators) [Solutions](https://www.promolink.io/decorator-solutions) [Integrations](https://www.promolink.io/integrations)
- [Suppliers](https://www.promolink.io/suppliers)
  
  [Overview](https://www.promolink.io/suppliers) [Solutions](https://www.promolink.io/suppliers-solutions) [Integrations](https://www.promolink.io/integrations)
- Solutions
  
  Distributor
  
  Supplier
  
  Decorator

  Enterprise
  
  [Sales Team Suite](https://www.promolink.io/sales-team-suite-distributor) [Storefront Suite](https://www.promolink.io/storefront-suite-distributor) [AI PDF Order Entry](https://www.promolink.io/ai-pdf-order-entry)
  
  A La Carte
  
  [Supplier Index](https://www.promolink.io/supplier-index) [ShowCase](https://www.promolink.io/showcase) [Sales Order](https://www.promolink.io/sales-order) [Storefront](https://www.promolink.io/storefront) [Purchase Order](https://www.promolink.io/purchase-orders)

  [All distributor solutions](https://www.promolink.io/distributor-solutions)

  Supplier Solutions
  
  [Supplier Product Manager](https://www.promolink.io/suppliers-product-manager) [AI PDF Order Entry](https://www.promolink.io/ai-pdf-order-entry) [Electronic Purchase Order](https://www.promolink.io/electronic-purchase-order) [Sage Integration](https://www.promolink.io/sage-integration)

  [All supplier solutions](https://www.promolink.io/suppliers-solutions)

  Enterprise
  
  [AI PDF Order Entry](https://www.promolink.io/ai-pdf-order-entry) [Sales Team Suite](https://www.promolink.io/sales-team-suite-decorator) [Storefront Suite](https://www.promolink.io/storefront-suite-decorator)
  
  A La Carte
  
  [Supplier Index](https://www.promolink.io/supplier-index) [ShowCase](https://www.promolink.io/showcase) [Sales Order](https://www.promolink.io/sales-order) [Storefront](https://www.promolink.io/storefront) [Purchase Order](https://www.promolink.io/purchase-orders)

  [All decorator solutions](https://www.promolink.io/decorator-solutions)
- Pricing
  
  [Distributor](https://www.promolink.io/distributor-pricing) [Decorator](https://www.promolink.io/decorator-pricing) [Supplier](https://www.promolink.io/supplier-pricing)
- [Resources](https://www.promolink.io/blog)
  
  [Blog](https://www.promolink.io/blog)

[Book a demo →](https://www.promolink.io/request-a-demo)

[![PromoLink](https://www.promolink.io/hubfs/PromoLink_R_2024_RGB-2.png)](https://www.promolink.io/)

- [Distributors](https://www.promolink.io/distributors)
  
  [Overview](https://www.promolink.io/distributors) [Solutions](https://www.promolink.io/distributor-solutions) [Integrations](https://www.promolink.io/integrations)
- [Decorators](https://www.promolink.io/decorators)
  
  [Overview](https://www.promolink.io/decorators) [Solutions](https://www.promolink.io/decorator-solutions) [Integrations](https://www.promolink.io/integrations)
- [Suppliers](https://www.promolink.io/suppliers)
  
  [Overview](https://www.promolink.io/suppliers) [Solutions](https://www.promolink.io/suppliers-solutions) [Integrations](https://www.promolink.io/integrations)
- Solutions
  
  Distributor
  
  Supplier
  
  Decorator

  Enterprise
  
  [Sales Team Suite](https://www.promolink.io/sales-team-suite-distributor) [Storefront Suite](https://www.promolink.io/storefront-suite-distributor) [AI PDF Order Entry](https://www.promolink.io/ai-pdf-order-entry)
  
  A La Carte
  
  [Supplier Index](https://www.promolink.io/supplier-index) [ShowCase](https://www.promolink.io/showcase) [Sales Order](https://www.promolink.io/sales-order) [Storefront](https://www.promolink.io/storefront) [Purchase Order](https://www.promolink.io/purchase-orders)

  [All distributor solutions](https://www.promolink.io/distributor-solutions)

  Supplier Solutions
  
  [Supplier Product Manager](https://www.promolink.io/suppliers-product-manager) [AI PDF Order Entry](https://www.promolink.io/ai-pdf-order-entry) [Electronic Purchase Order](https://www.promolink.io/electronic-purchase-order) [Sage Integration](https://www.promolink.io/sage-integration)

  [All supplier solutions](https://www.promolink.io/suppliers-solutions)

  Enterprise
  
  [AI PDF Order Entry](https://www.promolink.io/ai-pdf-order-entry) [Sales Team Suite](https://www.promolink.io/sales-team-suite-decorator) [Storefront Suite](https://www.promolink.io/storefront-suite-decorator)
  
  A La Carte
  
  [Supplier Index](https://www.promolink.io/supplier-index) [ShowCase](https://www.promolink.io/showcase) [Sales Order](https://www.promolink.io/sales-order) [Storefront](https://www.promolink.io/storefront) [Purchase Order](https://www.promolink.io/purchase-orders)

  [All decorator solutions](https://www.promolink.io/decorator-solutions)
- Pricing
  
  [Distributor](https://www.promolink.io/distributor-pricing) [Decorator](https://www.promolink.io/decorator-pricing) [Supplier](https://www.promolink.io/supplier-pricing)
- [Resources](https://www.promolink.io/blog)
  
  [Blog](https://www.promolink.io/blog)

[Book a demo →](https://www.promolink.io/request-a-demo)

```json
{
  "@context" : "https://schema.org",
  "@id" : "https://www.promolink.io/#organization",
  "@type" : "Organization",
  "contactPoint" : {
    "@type" : "ContactPoint",
    "contactType" : "customer support",
    "email" : "info@webservicespros.com",
    "telephone" : "+1-888-977-4540"
  },
  "logo" : "https://www.promolink.io/hubfs/PromoLink_R_2024_RGB_invert.png",
  "name" : "PromoLink",
  "url" : "https://www.promolink.io"
}
```

```json
{
  "@context" : "https://schema.org",
  "@type" : "SoftwareApplication",
  "applicationCategory" : "BusinessApplication",
  "description" : "Purchase order management software for promotional products distributors and decorators. Validates every outgoing purchase order before submission, auto-generates separate blank and decorated POs, and transmits via PromoStandards electronic endpoints or automatic PDF/email fallback. 30-day free trial, no credit card required.",
  "featureList" : [ "PromoStandards PO endpoint transmission", "Automatic PDF/email fallback for non-PS suppliers", "Separate blank and decorated PO generation", "Queue-based order validation", "EQP pricing eligibility check with comparison and disclaimer", "ACK, Order Status, and OSN tracking", "Mark as Sent for orders placed outside PromoLink", "Full audit trail and order history" ],
  "name" : "PromoLink Purchase Order",
  "operatingSystem" : "Web",
  "publisher" : {
    "@id" : "https://www.promolink.io/#organization"
  },
  "url" : "https://www.promolink.io/purchase-orders"
}
```

```json
{
  "@context" : "https://schema.org",
  "@type" : "FAQPage",
  "mainEntity" : [ {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "Yes. For suppliers without a PromoStandards PO endpoint, PromoLink automatically formats and delivers the purchase order as a PDF via email. You configure the email template and recipients; PromoLink handles delivery. The order is validated and logged the same way, though order status and shipment tracking depend on supplier participation in PromoStandards OS and OSN endpoints."
    },
    "name" : "Does PromoLink PO work with suppliers that don't support PromoStandards?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "Yes. The Mark as Sent feature lets you record any order placed outside the system without re-transmitting it to the supplier. The order appears in your history and audit trail with full visibility, but no duplicate PO is sent."
    },
    "name" : "Can I log supplier orders I placed outside of PromoLink, by phone or email?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "Yes. When a sales order includes decorated products, PromoLink generates a Blank PO for the supplier and a Decorated PO for the decorator, separately and automatically from the same order during the PO confirmation step. You don't need to split the order manually or coordinate between two systems."
    },
    "name" : "Does PromoLink automatically generate separate POs for blank goods and decoration?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "EQP (End Quantity Pricing) is a pricing model where a buyer receives the best available price tier regardless of the quantity ordered. Supplier EQP eligibility is supported in the Supplier Index."
    },
    "name" : "What is EQP pricing and how does PromoLink handle it?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "Yes, for suppliers that support PromoStandards Order Status (OS) and Order Shipment Notification (OSN) endpoints. PromoLink captures production status updates, expected ship dates, tracking numbers, carrier details, and partial shipment data, all consolidated in the Order Summary screen. For suppliers that don't participate in OS/OSN, manual tracking is required for those fields specifically."
    },
    "name" : "Does PromoLink PO track order status and shipment information from suppliers?"
  }, {
    "@type" : "Question",
    "acceptedAnswer" : {
      "@type" : "Answer",
      "text" : "The Purchase Order module is part of PromoLink Core and works together with Product Manager (for product and decoration data) and Supplier Index (for supplier credentials and pricing). Products must be configured in Product Manager or mapped equivalently at the order source before a Sales Order can convert into a PO. ERP and accounting integrations such as QuickBooks Online are separately licensed add-ons."
    },
    "name" : "Is PromoLink PO a standalone product or does it require other modules?"
  } ]
}
```

```json
{
  "@context" : "https://schema.org",
  "@type" : "BreadcrumbList",
  "itemListElement" : [ {
    "@type" : "ListItem",
    "item" : "https://www.promolink.io",
    "name" : "PromoLink",
    "position" : 1
  }, {
    "@type" : "ListItem",
    "item" : "https://www.promolink.io/purchase-orders",
    "name" : "Purchase Order",
    "position" : 2
  } ]
}
```