Solutions for
Distributors & Decorators

Less Busywork.
More Business.

Stop juggling systems. Connect storefronts, orders, and suppliers in one seamless flow—so you can focus on growth.

See in Action

Grow with a platform that connects all

A comprehensive solution designed for the promotional products industry. Seamlessly manage storefronts, orders, products, purchasing, receiving, and more.

Without disrupting your existing workflow.

PromoLink One workflow diagram showing how orders flow from customers through ShowCase, Storefront, Sales Order, Purchasing, Receiving, and Reconciling, connected to suppliers, decorators, and Supplier Index SHOWCASEDesign visually engaging product showcases that clients can easily approve, converting seamlessly into sales orders. Convert approved presentations into structured sales orders, ensuring a seamless transition from client proposal to order processing. SALES ORDERManually create and manage customer sales orders, including contacts, line items from the Supplier Index, pricing, and fulfillment, then submit them directly into the Purchase Order queue. ECOMMERCE STOREFRONTA comprehensive company and pop-up store solution, integrated with Product Manager. Automatically consolidate online store purchases into the sales order workflow for efficient order management. SALES ORDER PIPELINEConsolidate orders from all sales channels into a unified, streamlined workflow. PURCHASE ORDERCreate purchase orders for suppliers and decorators, finalize them via cart-based tools, and submit electronically. Seamlessly integrate financial and operational data with your ERP system at any stage of the workflow for enhanced business visibility and automation. Central hub for managing and synchronizing product data across sales, purchasing, and storefronts. PRODUCT MANAGERCentralize product data, ensuring accuracy for Sales Order, Purchase Order, and Storefront. RECEIVINGVerify incoming shipments against purchase orders, ensuring accuracy and inventory updates. Receive shipping and status updates for purchase orders to ensure accurate tracking and inventory updates. Track and manage outbound shipments from suppliers, ensuring timely delivery and order fulfillment. RECONCILINGAutomatically match supplier invoices with purchase orders and received goods to ensure financial accuracy. Pull purchase orders and supplier invoices via PromoStandards and automatically match them. DECORATORSCreate purchase orders for decorators with precise decoration details, ensuring a smooth production workflow. Automatically generate purchase orders, tailored for decorators, including precise decoration details and job specifications. SUPPLIERSGenerate supplier purchase orders with accurate product, pricing, and shipping details to optimize procurement. Create supplier purchase orders with Blank or Decorated product details, pricing, and inventory alignment for streamlined procurement. Connect directly with supplier product catalogs via PromoStandards to ensure up-to-date offerings and seamless order fulfillment. SUPPLIER INDEXAccess supplier products via PromoStandards, powering the entire PromoLink workflow.

A Complete Ecosystem That Works With Your Workflow

Modules built for promo: connected, automated, and compatible with your system

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ShowCase
Presentation

Turn presentations/quotes into orders

PromoLink Storefront

Branded, sleek stores fully integrated.

Sales Order Pipeline

Centralized order management across channels.

Supplier Index

One source of product data integrated with suppliers.

Product Manager

Central hub for managing and distributing product data.

ERP Integration

Syncs operational and financial data with external platforms.

Purchasing

Generate purchase orders for supplier and decorator orders automatically

Receiving

Manage incoming shipments against purchase orders

Reconciling

Automatically match supplier invoices with purchase orders.

How It Works

Streamlines the entire order lifecycle—from product selection to fulfillment.

ShowCase and PromoLink Storefront
1

ShowCase & Storefront

The journey begins when a client places an order online through PromoLink Storefront or approves a proposal built in ShowCase. Both instantly feed into the same system.

Sales Order Pipeline

All incoming orders flow into the Sales Order Pipeline, where they are consolidated and managed in one place—no matter the source.

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Sales Order Pipeline
Product Manager and Supplier Index
3

Product Manager + Supplier Index

Product Manager ensures product data stays accurate, while the Supplier Index provides live supplier information to support sourcing, pricing, and availability.

Purchasing

From the sales order, Purchasing generates purchase orders—sent electronically to suppliers or decorators, with no re-entry.

4
Purchasing
Receiving
5

Receiving

As shipments arrive, Receiving verifies deliveries against POs and updates inventory automatically.

Reconciling

Reconciliation automatically matches supplier invoices with purchase orders and received goods, reducing inefficiency.

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Reconciling
Integrations
7

Integrations

Syncs with ERPs, CRMs, eCommerce, and external platforms through APIs and EDIs.

Enterprise Packages

Three ways to run PromoLink One as a single connected platform—shaped around where your orders come from.

Enterprise

Sales Team Suite

For distributors whose volume runs through reps

Supplier Index, ShowCase, Sales Order and Purchase Order on one connected record. Reps enter the order once—every stage after reads the same data.

  • No per-user licence for reps, purchasing and accounting
  • Unlimited ShowCases and sales orders
  • QuickBooks Online sync, logistics and tracking
  • Named account rep, priority SLA and Solution Support
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Enterprise

Storefront Suite

For distributors whose volume runs through branded company stores

Unlimited stores with Product Manager and Supplier Index together. Store orders become supplier POs, and invoices reconcile against them.

  • Unlimited storefronts, no per-store licence
  • Purchase orders generated from store orders
  • QuickBooks Online sync and invoice reconciliation
  • Named account rep, priority SLA and Solution Support
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All-in-one

PromoLink One

For teams that want the whole platform

Every module—Supplier Index, ShowCase, Storefront, Sales Order, Purchase Order and Product Manager—in one contract, with one account team.

  • Solution architecture and integration capability
  • Dedicated account manager
  • Priority support
  • Roadmap aligned to your business
Book a walkthrough

Want a quick tour of PromoLink One

Book a DEMO

One ecosystem. Endless integrations.

PromoLink One opens access to an industry-wide ecosystem of suppliers, eCommerce, platforms, and tools—all working together

PromoLink One integrations ecosystem
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